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Privacy Policy

How VQ Solutions Ltd collects, uses, and protects your personal information

Last updated: April 2025

Introduction

VQ Solutions Ltd ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us.

By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including:

  • Name and contact information (email address, phone number, postal address)
  • Professional information (job title, company, experience level)
  • Assessment and training records
  • Payment and billing information
  • Communication preferences

Technical Information

We automatically collect certain technical information when you visit our website:

  • IP address and browser information
  • Device information and operating system
  • Website usage patterns and navigation data
  • Cookies and similar tracking technologies

How We Use Your Information

Service Delivery

  • • Process assessment bookings
  • • Deliver training and certification services
  • • Communicate about appointments and schedules
  • • Provide customer support

Business Operations

  • • Process payments and maintain financial records
  • • Improve our services and website functionality
  • • Comply with legal and regulatory requirements
  • • Send marketing communications (with consent)

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience, analyze website traffic, and personalize content. Cookies are small text files stored on your device that help us remember your preferences and improve our services.

Essential Cookies

Required for website functionality and security

Analytics Cookies

Help us understand how visitors use our website

Functional Cookies

Remember preferences and enhance user experience

You can manage your cookie preferences through your browser settings. However, disabling certain cookies may affect website functionality.

Data Protection and Security

Your Rights Under GDPR

  • • Right to access your personal data
  • • Right to rectify inaccurate information
  • • Right to erasure ("right to be forgotten")
  • • Right to restrict processing
  • • Right to data portability
  • • Right to object to processing
  • • Right to withdraw consent
  • • Right to lodge a complaint with ICO

Security Measures

We implement appropriate technical and organizational measures to protect your personal information:

  • • Encrypted data transmission (SSL/TLS)
  • • Secure server infrastructure and access controls
  • • Regular security assessments and updates
  • • Staff training on data protection practices

Privacy Policy

Last Updated: 8th August 2024

VQ Solutions Ltd ("we", "us", or "our") respects your privacy and is committed to protecting your personal data. This privacy policy will inform you how we look after your personal data when you visit our website (https://networks.vqsolutions.co.uk) and interact with our services, including purchasing and enrolling in our commercial courses.

1. Who We Are

VQ Solutions Ltd

Osborne House

20 Victoria Avenue

Harrogate

HG1 5QY

United Kingdom

Email: contact us online

2. What Data We Collect

We collect the following types of data from you when you use our website:

  • Personal Data: Information that identifies you, such as your name, email address, billing address, shipping address, payment information (via Stripe), and any other details you provide during the course enrolment process.
  • Usage Data: Information about how you use our website, including IP address, browser type, and device information. This may be collected automatically through cookies or similar technologies.

3. How We Collect Your Data

We collect data when you:

  • Purchase a course through our e-commerce platform (WooCommerce).
  • Provide information to enrol on our learning platform.
  • Interact with our website (e.g., by filling out forms, contacting us, or subscribing to updates).

We also use cookies and similar technologies to collect non-personal data. For more information about our use of cookies, please refer to our Cookie Policy.

4. Purpose of Collecting Data

We collect your personal data to:

  • Process payments for commercial courses.
  • Enrol you onto our learning platform and provide access to the course materials.
  • Maintain customer records and comply with legal obligations.
  • Improve our services and customer experience.

5. Third-Party Data Sharing

We only share your data with third-party providers essential to our business operations, including:

  • WooCommerce: For managing course purchases and orders.
  • Stripe: For secure payment processing. We do not store your payment information directly; it is processed securely by Stripe.

We do not sell or rent your personal data to any third parties for marketing purposes.

6. How We Protect Your Data

We have implemented appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. This includes encryption, secure servers, and restricted access to personal data.

7. Your Rights

You have the following rights regarding your personal data:

  • Access: You can request a copy of the personal data we hold about you.
  • Correction: You can request correction of any incorrect or incomplete data.
  • Deletion: You can request the deletion of your personal data by contacting us at 01423 740006.
  • Objection: You can object to the processing of your data in certain circumstances.

To exercise any of these rights, please email us at contact us online.

8. Cookies

We use cookies to enhance your experience on our website. Cookies help us analyse web traffic, personalise content, and improve site functionality. You can manage your cookie preferences through your browser settings.

For more detailed information, please see our Cookie Policy.

9. Legal Basis for Processing Data

We process your personal data based on the following legal grounds:

  • Consent: By providing us with your data, you consent to our processing of your information for the purposes listed above.
  • Contractual Necessity: We need to process your data to fulfil our contractual obligations, such as processing payments and enrolling you on our courses.
  • Legal Obligation: We may need to process your data to comply with legal obligations (e.g., tax reporting).

10. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting requirements. When no longer needed, your data will be securely deleted.

11. International Transfers

We do not transfer your data outside the United Kingdom or the European Economic Area (EEA). If this ever changes, we will ensure adequate safeguards are in place to protect your data.

12. Children's Privacy

Our services are not intended for individuals under the age of 18, and we do not knowingly collect data from children.

13. Updates to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we make updates, we will revise the "Last Updated" date at the top of this policy. You are encouraged to review this page periodically for any changes.

14. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your data, please contact us at:

Email: contact us online

Address: Osborne House, 20 Victoria Avenue, Harrogate, HG1 5QY, United Kingdom

Questions About This Policy?

If you have any questions about this Privacy Policy or our data practices, please contact us

Email Us

01423 740006

Call Us

01423 740006